When renting a bike in India, cancellation and modification policies can vary across rental companies. Here’s a general overview to help you understand common practices:
Cancellation Policies:
• Advance Notice: Most rental companies allow cancellations, but the refund amount often depends on how much notice you provide. For instance, Royal Brothers’ policy is as follows:
• 72 hours or more before pickup: 10% of rental charges withheld.
• 24 to 72 hours before pickup: 25% withheld.
• 6 to 24 hours before pickup: 50% withheld.
• 0 to 6 hours before pickup: 75% withheld.
• No-show: 100% deduction; only the security deposit is refunded. 
• Documentation Issues: If cancellation occurs due to document-related problems, some companies may deduct a portion of the rental amount. For example, Clubride withholds 25% if the customer fails to provide valid documents. 
Modification Policies:
• Changes to Booking: Modifying a booking, such as altering the pickup time or vehicle type, is generally permitted but may depend on availability. Some companies might charge a fee for modifications, especially if changes are made close to the pickup time. It’s advisable to contact the rental provider directly to understand their specific policies.
Refund Terms:
• Early Cancellations: Cancelling well in advance typically results in a higher refund. For example, Motorcycles Rental India offers:
• 90 days in advance: 30% deduction.
• 60 days in advance: 70% deduction.
• 40 days in advance: 80% deduction.
• 30 days in advance: 90% deduction.
• Less than 25 days or no-show: 100% deduction.
• Note: An additional Rs. 2,500 is deducted for administration charges. 
• Refund Processing Time: Refunds are usually processed within a specific timeframe, often ranging from 7 to 10 business days, depending on the company’s policy.
Recommendations:
• Review Terms and Conditions: Before booking, carefully read the rental company’s cancellation and modification policies to avoid unexpected charges.
• Communicate Promptly: If your plans change, inform the rental company as soon as possible to maximize potential refunds and minimize fees.
• Keep Documentation: Retain all correspondence and receipts related to your booking and any changes or cancellations for future reference.
By understanding these policies, you can make informed decisions and manage your rental bookings effectively during your trip to India.